Car Rental Reservations
Posted on August 8, 2009
Filed Under Calendar |
There are requests came to my email asking about possibility of creating reservation template for car rental in excel. That email came about two months ago and I promise to create it. It took more one week to finish the template, because I made not just a car rental reservations template but also hotel, apartment, sport courts and restaurant reservations template at the same time. And those are free.
But, these are only excel spreadsheets that you can use to ease you managing your reservation if you are managing small or medium business scales. If you are managing big business scales, I suggest you to buy professional reservation softwares which might have more features than my spreadsheets.
I made two different spreadsheet for car rental reservations which can be used for hourly car rental schemes or daily car rental schemes. And these two spreadsheets are created using different approach.
Daily Car Rental Reservations
Follow the guidance below to use this spreadsheet :
1. Go to availability worksheet (you can enlarge the above picture) and put your car brand and number in the corresponding column. I put ten samples there. If you have more than ten cars, just continue the number and put your car information and the reservation column will be revealed automatically.
2. Put your start date reference. This start date is used for the scroll bar as its scroll start date.
3. There are two dates next to the Car Availability Period Table title to help you monitor the reservation window.
4. All reservation information in that window will be differentiated by the color. The blue color means that the car is available on that date, red color means that the car is reserved, and yellow color means the car is double booked, so you have to adjust the reservation.
5. Once you see that the car is available on customer requested date, go to Car Reservation worksheet to fill your car rental reservation information.
6. I put conditional formatting in this worksheet to notify you about the reservation date compare to today’s date. The cell color will turn into grey if the reservation date is not valid anymore.
7. You can change or add new columns in this worksheet to suit your needs.
Hourly Car Rental Reservations
You can see the screenshot of hourly car rental reservations below to see the difference between daily and hourly spreadsheets.
The guidance on this spreadsheet is about the same with the daily car rental reservations except I add time parameter in availability worksheet. So, if you rent your car based on hour, you can use this spreadsheet to ease your business.
Feel free if you have any feedback on this spreadsheets.
You can download the daily car rental reservations here.
You can download the hourly car rental reservations here.
You can read and download my other templates below :
- Hotel Reservations
- Restaurant Reservations
- Banquet Halls Reservation
- Booking Calendar
- Daily Planner
- Weekly Calendar
- 2010 Calendar
- Monthly Event Calendar 2009
Comments
7 Responses to “Car Rental Reservations”
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Thanks for the template it is realy useful! But I have a question. I see that there are only 35 raws, how can I add more, is there any simple way of doing it? I would appreciate your help!
Hi
I have the same question as BILY. Please help about how to add more rows!
Hi,
Just copy the last row and paste it below that row. The formula will be adjusted automatically.
Regards
On the reservation tab, how can I add the sorting drop down so I can rearrange all the reservations in order by reservation date… As is, they are only in the order which you input them… Thanks
Hi i was wondering is there a way you can do one as we rent our cars weekly but so we no if theyve paid or not?
Hello,
I have a travel agency, and i also have a special travel package. I whant to do an excel workshet to allow other travel agencies to use it for find the price for a specific date and number o persons. It must calculate the number of persons (adults and children), the incoming and outgiong date, that have extra days and prideference between low, mid, or high season, and those dates can be half in mid season, and half in high season, and also have extra days at an extra cost!!!
Can you hel me?????
Samuel
Hi There
How can i modified from weekly to monthly. I need to have a monthly car reservation with a weekly view
Regards
Miguel