Simple Inventory Manager for Trading and Retail Business

If you are looking for a simple excel template to manage your inventory, you can try this inventory manager spreadsheet. It fits any small business owners who want to see their inventory balances quickly. You might have your own inventory log spreadsheet where you record any transaction manually. In that case, you may need the formulas to calculate particular item balance automatically. You can sneak on formula written in this spreadsheet for your purposes. Or, you can move your inventory in this template and adopt it as your main inventory spreadsheet.

Inventory Manager - Stock Balance Report

I created this template with simple thoughts of having inventory balances calculated automatically based on purchased and sold items. In this spreadsheet you will get separate worksheets for those item status.

Product Info Worksheet

This is a worksheet to put all your item information. Excel formulas in Summary worksheet will use Product ID column as its main reference. Do not forget to fill this column. You must write Initial Stock balance as well as its Minimum Order Quantity (MOQ) for each product. And don’t forget to type the start date where you start recording incoming and outgoing item in your inventory.

Purchase – In Worksheet

In this worksheet, you must type any purchases you made in this recording period. As explained above, you must select Product ID to reveal respective item and type its bought quantity. There is Status column you can use to identify delivery status of ordered item. You can set it as Received/Warehouse or On delivery.

Sales – Out Worksheet

This worksheet has similar layout with “Purchase – In” worksheet. Any item in this worksheet will be treated as outgoing item that will reduce its item balance in “Summary” worksheet. You can its status either as Sold or Booked to identify item that are still in your warehouse.

Inventory Summary Worksheet

Here is the worksheet where you might monitor every day in this Inventory Manager spreadsheet. You don’t have to type anything. All columns already equipped with formulas to pull item data and calculate their balance automatically. I put conditional formatting formula to mark any item that fall below MOQ (red color). Also, I put conditional formatting formula to identify item where its stock is about to reach MOQ level (yellow color).

The first five columns after number columns will pull data from “Product Info” worksheet. The last column (MOQ) will pull data from that worksheet as well. In column will get and calculate data from “Purchase In” worksheet where Out column will get and calculate data from “Sales – Out” worksheet. Balance column will add Initial quantity of particular inventory with In column minus Out column. There are Booked and On Delivery columns with values where the formula will subtract/add those values to Balance column to yield final quantity in Final Balance column. It is simple, isn’t it?

All worksheets above are unprotected, but the workbook is protected. You can modify this spreadsheet to suit your warehouse or inventory needs. Or, you can learn its formulas and apply it in your own spreadsheet. This free inventory manager spreadsheet should fit any small business owners who operate business with single warehouse. Or, they are who operate single store. If you need the spreadsheet for more than one warehouse, you might consider the Paid version.

In Pro/Paid version, you will get more rows for inventory (300 rows and expandable), purchase and sales item (1000 lines and expandable). Also, you can use for up to 20 warehouses. There are additional worksheets for item transfer between warehouses and inventory summary for all warehouses.

  Inventory Manager for Trading/Retail Business Lite V1.3 (280.3 KiB, 289 hits)